Travel arrangements

Delegates are responsible for their own travel arrangements to and from the conference. All costs incurred will be for your own account.

Most international flights connect to Cape Town via O.R. Tambo International Airport in Johannesburg, although a number of direct flights from Europe are also available.

Transfers to and from airport

The Congress committee cannot arrange transfers to and from the airport for all delegates. Arrangements and payment for transfers are the delegate’s own responsibility.

Please arrange transfers to and from the airport directly with your respective hotel or bed and breakfast.

Alternatively you can contact:
Quality Touring Services
Robin Troup
Tel : +27 (0) 21 979 5936
Fax : +27 (0) 21 979 5934
Mobile: (24hrs) +27 (0) 82 657 3443
Email: robin@qualitytouringservices.co.za

You are welcome to contact the above shuttle company for any other transport requirements during your stay. Arrangements and payment are the delegate’s own responsibility.

VISA requirements

NB! ALL VISITORS (irrespective of whether they need a visa or not) MUST have 2 adjacent blank pages in their passports, which must be valid for 6 months after their departure from South Africa. These pages must be entitled “Visas”. (Note that some passports have an “Endorsement” page, often towards the end, which is not valid for this purpose). This requirement is strictly enforced.

Visitors’ visas are required for international travellers who have permanent residence outside South Africa and who wish to visit the country on a temporary basis for tourism or business purposes for a period of 90 days or less.

Requirements for visitor’s visas differ from country to country (click here so see which countries are currently exempt) and the requirements are subject to change. As each application is treated as an individual case, you should make enquiries with your nearest South African mission or consulate abroad or any office of the Department of Home Affairs to see whether or not you are required to apply for a visa.

Remember that there is a fee charged for issuing a visa, and you should check the cost with the office as well, as this is updated annually. The fee is payable in different currencies in different countries.

As of 1 October 2014, when parents are travelling with a child, such parents must produce an unabridged birth certificate of the child reflecting the particulars of the parents of the child. Provision is also made for one parent travelling with a child and where one parent or both parents are deceased or the child is travelling with a relative or another person. Other requirements are listed below and detailed in the Immigration Regulations, 2014. Please click here for more information.

Visas for people attending a conference in South Africa

  • Normal procedures must be followed for applying for a visitor’s visa (Form BI-84) click here to download form
  • The application for a visa must be supported by a letter of invitation for the conference
  • The conference organizer will notify the Department of Home Affairs that the conference is taking place – giving all the relevant details and a list of delegates, if possible
  • The Department of Home Affairs will then notify all South Africa representatives abroad, authorising them to issue visas to the delegates providing that
    o nothing detrimental is known about the delegate, and that
    o all visitor visa requirements are met

All delegates from outside Africa are encouraged to take an inter-continental flight directly into Cape Town or Johannesburg on well-known carriers or their alliance partners.

Important documents

Make two copies of all your important documents, like passports. Take one with you, in a different bag to the original, and leave one at home with a responsible, easily reachable person. Try to memorise all your important numbers – passport numbers, credit card numbers, etc – or store them securely (some smartphones have “password keeper” applications). If you lose your bag, this could be an enormous help.

Directions to Century City Conference Centre

From Cape Town CBD and the V&A Waterfront:

  1. Take the Table Bay Boulevard/N1 freeway heading east
  2. Continue on Table Bay Boulevard/N1 until Sable Road/Exit 10
  3. At the traffic lights at the top of the exit, turn left into Sable Road
  4. Continue on Sable Road until it turns right and becomes Ratanga Road
  5. Turn right at the first set of traffic lights into Century Boulevard
  6. At the roundabout, take the 3rd exit onto Bridgeway
  7. Continue straight to the next roundabout and take the second exit
  8. You will now be parallel to Sable road, continue straight to the end of the road and turn left
  9. Continue straight to the next roundabout and take the first exit to access the parking garage

From Cape Town International Airport:

  1. From the Airport Approach Road, take the Settlers Way/N2 to Cape Town
  2. Continue on the Settlers Way/N2 freeway for 16,9 kilometres
  3. Take Exit 9 to merge onto the M5 towards N1/Milnerton
  4. Take the exit onto Table Bay Boulevard/N1
  5. Continue on Table Bay Boulevard/N1 until Sable Road/Exit 10
  6. At the traffic lights at the top of the exit, turn left into Sable Road
  7. Continue on Sable Road until it turns right and becomes Ratanga Road
  8. Turn right at the first set of traffic lights into Century Boulevard
  9. At the roundabout, take the 3rd exit onto Bridgeway
  10. Continue straight to the next roundabout and take the second exit
  11. You will now be parallel to Sable road, continue straight to the end of the road and turn left
  12. Continue straight to the next roundabout and take the first exit to access the parking garage

Download the map or visit the Centre’s Information page

Insurance

The congress organisers cannot accept liability for personal injuries sustained, or for loss of, or damage to, property belonging to congress participants (or their accompanying persons), either during or as a result of the congress. Please check the validity of your own insurance.

Liability

The SASHG Congress Secretariat has taken all reasonable care in making the arrangements for the Congress. In the event of unforeseen disruptions, neither SASHG or CONSULTUS can be held responsible for any losses incurred by delegates. The programme is correct at the time of printing, but SASHG reserves the right to alter the programme if and when deemed necessary. The Congress Secretariat acts as an a agent only in securing hotel, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or by the employees of such contractors. Hotel and transportation services are subject to the Terms and Conditions under which they are offered to the general public. Delegates should make their own arrangements with respect to personal insurance. The Congress Secretariat reserves the right to make changes as and when deemed necessary, without prior notice to the parties concerned. All disputes are subject to resolution under South African Law.

All accommodation, travel, programme and other arrangements are subject to alteration and cancellation at any time without prior notice, due to factors that are outside of the organizers reasonable control. This will be at the sole and absolute discretion of the organizers. Should such events, such as Force Majeure (eg war, earthquake, fire, flood, vandalism, destruction, act of God or of government, legislative enactment or amendment, regulatory interference, strikes, lockouts or any other industrial disputes as well as all other causes beyond the reasonable control of a party) render the organizers unable to deliver such service, the organizers shall not be held responsible. The organizers cannot be held responsible for any damages, and or costs, whatsoever arising from any such alteration or cancellation.